A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Department of Cell & Developmental Biology (CDB) at the University of Michigan Medical School is dedicated to conducting high-impact research and instructing and guiding trainees in the areas of cell biology, developmental biology, genetics, neuroscience, organogenesis, stem cell biology, and tissue repair and regeneration.

We seek a highly motivated, resourceful individual to serve a Research Administrator Post-Award Specialist. In this role, you will contribute to the ongoing growth of the department's highly productive research program by supporting post-award activities. This is a full-time, hybrid position (after initial training, which will largely be in person). 

You will join a skilled workforce and a dedicated team of administrative professionals who support faculty, trainees, and staff, as well as their research, in a wide range of mission-driven functions. Central to our values is fostering a collaborative workplace where we continually learn from one another.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

In this role, you will: 

• Advise Principal Investigators (PIs) on the financial viability and status of their sponsored research projects, training grants, discretionary, and gift funding. Review and analyze accounts and prepare/request journal entries, manage and monitor sub-accounts, rebudgeting, NCTXs, and closeouts. 
• Manage multiple complex grants from various sources of external and internal funding. 
• Work closely with faculty to develop forecasts, and reports for their entire funding portfolio, monitor burn rates, and analyze and explain variances, while keeping the chief department administrator and chair apprised. 
• Offer proactive guidance to faculty on managing their funds by performing monthly reconciliations and analysis.
• Ensure accurate accounting of all funds and that budgets are aligned with sponsor or donor intent.
• Review encumbrances to confirm they are properly accounted for and that all funds are managed in compliance with sponsor and institutional policies.
• Advise administrative and lab staff on the proper procedures for procurement, including what is allowable and allocable.
• Review receivables and handle invoicing for sponsored activities as needed.
• Act as a liaison between faculty and Sponsored Programs or ORSP staff to facilitate the setup and closeout of projects in accordance with institutional and sponsor policies.
• Compile and file all necessary backup documentation.
• Manage post-award changes, budget allocations to sub-projects, UG Monitoring reports, and other related research administration activities.
• Collaborate with Michigan Molecular Biophysics Training Program Project Director and Associate Directors to ensure effective planning, financial oversight, and program administration
• This position reports to the Chief Department Administrator and will work closely with other departmental staff to coordinate the workflow of financial activities.
• Other departmental duties, as assigned.

• Bachelor's degree and 3 - 5 years of financial and/or post award experience or equivalent combination of education and experience.
• You are detail oriented, have strong computer skills including Microsoft Office (especially Excel) and Adobe Acrobat, and are a passionate learner who loves digging in and finding solutions.
• You enjoy working with a diverse team and for a diverse range of customers. You have strong skills in both team-based collaboration and individual work. 
• You enjoy providing exceptional customer service, including being professional, timely, flexible, resourceful, empathetic, and positive. 
• You demonstrate a professional demeanor and have strengths in confidentiality and ethical response in all interactions. 

• A working knowledge of eResearch, M-Pathways, and other internal UM platforms and familiarity with multiple sponsor funding guidelines and UM policies and procedures are a plus. 

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.