How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Scheduling Administrative Specialist supports the Program Directors to ensure all undergraduate and graduate schedules are built each term and determines effort along with processing contracts for part-time faculty.
This position will work on workload and the student course evaluation process with the Program Directors, while also ensuring all updates to contracts and scheduling are adjusted accordingly.
This position reports to the SON Dean.
Responsibilities*
- Build and coordinate all aspects of graduate and undergraduate program schedules (fall, winter, summer)
- Use Business Objects to run enrollment comparisons and enrollment reports/waitlists on a continuing basis to determine faculty and course needs and make recommendations to Program Directors
- Send schedule changes to Registrar
- Schedule classrooms/computer labs, final exam schedules
- Work with Academic Program Directors (APDs) to prepare and update faculty workload documents
- Calculate faculty teaching efforts each semester and prepare LEO and ACL appointment letters
- Prepare LEO and ACL postings in conjunction with Program Directors
- Run 10-day counts to determine faculty overload compensation each semester and send updated contract letter if needed
- Coordinate all aspects of the faculty course evaluation process; download evaluations every semester and send to the lead faculty
- Other duties as assigned
Required Qualifications*
Required Qualifications:
- High School Diploma or equivalent
- 3 or more years of progressive administrative support experience
- Demonstrated computer skills utilizing Microsoft and Google Suite
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
- Many choices for comprehensive health insurance.
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/ benefits/
Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/
Modes of Work
Hybrid:
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.