A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Michigan Center for Translational Pathology (MCTP), situated within the Rogel Cancer Center at Michigan Medicine, is seeking a proactive and highly organized Administrative Assistant Senior. This role is integral to the seamless operation of our research and clinical programs, providing multifaceted administrative support to faculty, staff, and students. Key responsibilities encompass maintaining comprehensive personnel records, facilitating onboarding/offboarding processes, coordinating a variety of events and meetings, managing conference room schedules, overseeing reimbursement procedures, and promoting staff wellness initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to work collaboratively in a dynamic work environment.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Recruitment, Personnel Record Keeping Support:
Assist with recruitment logistics, including drafting job postings, scheduling interviews, and coordinating communication with candidates.
Support new team members through the onboarding and orientation process, ensuring timely completion of required documentation and training.
Coordinate the offboarding process for staff, students, and volunteers, including return of equipment, termination of access, and system updates.
Maintain accurate and up-to-date personnel records, including contact information, schedules, and performance documentation.

Administrative Office Support:
Serve as a point of contact for onsite support tasks such as printing, scanning, directing individuals to the appropriate person, and setting up meetings

Submit maintenance and facility service requests as needed.
Monitor and replenish office and breakroom supplies.

Oversee scheduling and maintenance of MCTP conference room calendars in Microsoft Outlook.
Coordinate bookings to avoid conflicts and ensure optimal room usage for meetings and events.

Coordinate scheduling for MCTP's various meetings, including lab-wide discussions, research team meetings, and collaborative sessions.
Use Microsoft Outlook's Scheduling Assistant to identify availability and distribute calendar invitations.
Ensure timely communication of meeting details and agenda materials to participants.

Support faculty, staff, and students in preparing and submitting reimbursement requests for work-related expenses.
Provide guidance on using the University of Michigan?s expense system (Emburse), ensuring compliance with university reimbursement policies.

Event Planning and Center Activity Management:
Work with the team to plan and coordinate a variety of events including seminars, celebrations, social networking.
Manage event logistics such as venue booking, catering, audiovisual setup etc. to ensure smooth and successful event execution.

Design and maintain the MCTP well-being activity board to promote staff wellness and community engagement.
Regularly update the board with timely content, initiatives, and interactive elements to encourage participation.

• High school diploma with 4+ yrs experience or equivalent combination of education and experience.
• Minimum of 1 year of administrative experience in a research or academic setting.
• Proficiency in Microsoft Office Suite and familiarity with university administrative systems.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.

• Bachelor's degree
• Experience with University of Michigan's administrative processes and systems.
• Experience in event planning and coordination within an academic or research setting.
• Experience with University of Michigan?s hiring and recruitment policies 

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.