A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

We are seeking a Temporary Administrative Assistant Intermediate to join our Enterprise Financial Planning & Analysis Administrative Services Team. In this role, you will work collaboratively with team members throughout our organization to provide a full range of administrative services for the staff of EFPA.  Outstanding initiative, organizational skills and customer focus with an ability to handle a wide variety of diverse tasks are key characteristics of a successful candidate. 

Enterprise Financial Planning & Analysis (EFP&A), is responsible for managing and approving recharge rates for the University of Michigan, and leading the enterprise-wide budgeting process, and is responsible for Business & Finance budget process consolidations and data analysis, and manages a number of central allocation models. We collaborate closely with other university units and campuses to develop and analyze budgets and review and approve university recharge rates. We also conduct analysis and prepare presentations for senior leadership, including materials that are shared with the university Board of Regents.

• Coordinate and manage complex calendars and schedule a broad array of meetings, exercising discretion and judgment as to priorities and effective use of time
• Prepare a comprehensive range of financial reports, presentations and communications for use by internal (executive, board, senior leadership and staff) and external stakeholders
• Support projects such as budget book, budget request, budget to actual (presentation, proofreading, distribution, etc.)
• Emergency procedures: Assist in the development, implementation and interpretation of routine unit policies; update emergency procedures as needed; distribute to staff and maintain employee personal emergency information in an Access database with updates each January or as staff roll on and off.
• Assist with annual production of budget book as directed by the project lead.  Resulting in electronic annual budget book for posting to university website. 
• Distribution and electronic organization of budget memos; PDF memos, attach appropriate BPC schedules, upload to electronic storage and track progress via Excel tracking sheet.
• Distribute Annual Financial CFO Activity; compile documents for distribution to Enterprise Financial Planning & Analysis team, EVPCFO, AVPF and other staff as requested.
• Review and reconcile statements of activity, purchasing cards, employee expense reports and gross pay registers
• Schedule All Staff meetings, request agenda topics and manage agenda and take minutes during meeting.
• Monitor birthdays and anniversaries for all staff and develop celebratory card and distribute via email.
• Run monthly reports from BPC, Business Objects and Access with distribution to several units. 
• Other duties, as assigned

• Associates degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
• Strong working knowledge of PCs and desktop software such as Microsoft Office Suite and Google platform, including Gmail, Docs and Sheets
• Excellent organizational skills with strong attention to detail
• Strong proof reading and editing skills
• Ability to effectively prioritize a wide range of responsibilities in a dynamic environment and proactively anticipate needs and address concerns
• Strong customer service orientation, good judgment and flexibility, and demonstrated ability to handle confidential material with tact and discretion.
• Experience assisting colleagues or customers with policies, procedures and technology

• Experience working with complex financial and administrative information systems (via Wolverine Access) and database query tools (e.g. Business Objects)
• Familiarity with administrative processes, procedures and systems at the University of Michigan
• Experience in M-Pathways Financial and Human Resource Systems, including Business Objects, FIN, nVision and M-Reports

We are seeking a dedicated and flexible candidate who can commit to a part-time temporary position. The successful applicant must be available to work at least 20 hours per week, with the option to extend hours up to 40 per week, for an initial period of 4 months. There is a potential for the position to be extended depending on organizational needs. As part of the University of Michigan Finance Division's Future of Work initiative, this position may work onsite or hybrid (both onsite work and remotely) based on the business needs of the position.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The University of Michigan, with an operating budget of $12 billion, is a leader in higher education. The Finance Division reports to the Executive Vice President and Chief Financial Officer and partners with the university community to provide the financial infrastructure essential to being one of the world's greatest public universities. While encompassing distinct functional areas, we share a common set of values and goals.  For more information about the Finance Division, please go to www.finance.umich.edu.

NOTE:  Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

The University of Michigan is an equal employment opportunity employer.