The Department of Von Voigtlander Women’s Hospital (VVWH) Nursing Services is a full-scope Perinatal care hospital at University of Michigan Health. We are seeking an experienced administrative professional to provide direct support to the nursing leadership.

Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective administrative support in an academic health care setting. Key skills include: accuracy and attention to detail, the ability to problem-solve, excellent planning skills, consistent and effective follow-through on all matters, high quality writing skills, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships with clinicians and staff from across the health system as needed to support a collaborative environment.

The Administrative Assistant Sr is an integral member of the Von Voigtlander Women's Hospital team, inclusive of Labor & Delivery, High Risk, Postpartum-Newborn, and OB Core units, providing clerical support for nursing administration, patients, visitors, families, and ancillary personnel and daily management of payroll, time, attendance, and operational data.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

• Budgetary reconciliation including processing journal entries.
• Supply ordering using purchase orders/shortcodes.
• Planning and processing travel/conference registration.
• Processing tuition reimbursements.
• Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
• Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
• Maintain Static Groups and Finance groups.
• Posting, monitoring and hiring new employees through eRecruit.
• Train employees in new or revised work methods and procedures and orient new employees.
• Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
• Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
• Project work, workgroups and maintaining personnel/staffing reports.
• Maintain employee records in accordance with HR and UMHS policies.

• High school diploma or equivalent.
• More than 4 years of experience performing responsible office duties.
• Payroll experience. 
• Excellent verbal/written communication skills.
• Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
• Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
• Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.

• Two to three years experience with OneStaff.
• Payroll experience.
• Microsoft Windows and Excel.
• Proficiency with MPathways.
• Knowledge of eRecruit.
• Knowledge of UMHS/UMPNC/MNA contract.
• Knowledge of AFSCME Local 1583 contract.
• Knowledge of UMHS policies and procedures.
• Associate or higher degree in business, human resources or related field.

Hours: 8:00 am - 4:30 PM

Monday through Friday hybrid schedule

Schedule may vary

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular positions shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended

The University of Michigan is an equal employment opportunity employer.