Coordinate and plan meetings, including agendas and documentation
Participate in the recruitment process, orientation, and training
Schedule Interviews
Posting, monitoring and hiring new employees through eRecruit
Prepare data sheets, presentations, and tracking tools
Supply ordering using purchase orders/short codes.
Service as a point of contact for onsite support tasks such as printing, scanning, directing
individuals to the appropriate person
Submit maintenance and facility services request as needed
Monitor and replenish office and breakroom supplies
Oversee scheduling maintenance of conference room calendar in Microsoft outlook
Coordinate bookings to avoid conflicts and ensure optimal room usage for meetings and events
Support faculty, staff, and students in preparing and submitting reimbursement request for work
related expenses
Facilitate the scheduling travel itineraries, including managing all aspects of trips and ensuring
accurate and prompt reimbursement processes
Payroll / Approving payroll
Maintain Static Groups and pull reports from Finance BI, Tableau and other MM reporting
systems
Scheule 1:1 meetings and quarterly check ins for supervisor
Maintain employee records in accordance with HR and UMHS policies
Reclassifications/FTE Changes
Hire?s/Terminations/Salary Requests
Process Medical Leaves/FMLA with HR
Process Tuition Supports
Track FMLA usage and make sure staff is following their usage as document in their paperwork
Track attendance
Must maintain all union-related reports, documentation, and processes with accuracy,
confidentiality, and without exception, ensuring full compliance with contractual and
organizational requirements.
Expected to provide balanced administrative support to both nursing and administrative teams,
offering consistent service, communication, and follow-through across all groups.? Type up discipline letters as needed for supervisors
Track certifications
Verify that LARA license is current for staff
Run cornerstone reports monthly to make sure staff are up to date with their competencies
Add cornerstone for new hire?s and as needed for staff
Track compliance with staff FIT Testing
Track/Order and collect Dosimeter badges
Send out evaluations monthly for nurses / send out evaluations yearly for non-bargained
Process MNA reimbursements monthly for nurses
Track MNA funds for supervisors
Reconcile department P-Card and reconcile monthly
OARS Access (Financial and HR responsibilities)
Blue Folder Brigade, maintain and keep folders up to date
Role Specific System Access
MPathways Supervisor Upload
Professional Development Opportunities
Office Supplies
Add to applicable pager groups (e.g. Director - 90149)
Mileage Reimbursement - tool and submittal process
Other duties as assigned