This position supports the primary care segment and specifically the Briarwood Medical Group and Taubman General Medicine ACUs [50:50]. Under the supervision of the Administrative Managers-compose and edit correspondence regarding matters of a sensitive or confidential nature, represent the unit on routine administrative matters
Payroll Responsibilities
- Lead ACUs payroll for staff
- Process time - approve, communicate with leads and all staff
- Communicate prior period adjustments
- Run Biweekly queries for payroll
- Run Ad-hoc reports for managers
- PTO Sell Back
- Help with Incident report notifications
Job Data Responsibilities
- Create PARs for all job data changes - effort change, promotions, terminations, title change, supervisor change, DBE changes
Blue Folder Brigade Member Responsibilities
- Create blue folder for new staff and coordinate transfers for current Michigan Medicine staff
- Confirm accurate info for JACHO and perform annual audits for staff blue folders in both ACUsAttend meetings and communicate changes and improvements to managers.
HR Responsibilities
- Work with Work Connections and HR Solutions Center on leave of absences
- Onboard new staff regarding Payroll
- Assist in hire process for staff positions for both ACUs - post position, screen resumes, arrange interviews, prepare job hire in eRecruit, etc.
Cornerstone Responsibilities
- Enroll staff for classes
- Enter ongoing learning education credits for staff
- Monitor out of compliance mandatories for staff and send out of compliance emails to staff
Purchasing Responsibilities
- Create Purchase orders in Marketsite for Clinics
- Submit invoices, track payments, and deliveries for clinic supplies
Other Responsibilities
- Maintain the calendar of the Administrative Manager and Medical Director, including exercising judgment on setting priorities for the effective use of the Managers time.
- Faclitate scheduling clinic meetings, creating agendas and summarizing minutes at the direction of the ACU triads
- Culture Coach - Employee Survey
- Filing staff paperwork in employee files
- Support Regional Managers and Ambulatory Care Managers
Work closely with operational team leads and all staff regarding payroll, benefits, accruals, PTO balances, etc.
- Create and maintain Resident VA schedule and monthly calendar.
- Qgenda assist with tracking Attending coverage tally/totals, reporting absences as needed.
- This role also supports the nursing supervisors.
- Assist with building and employee access - initial and renewal requests for building (key and ID badge), system (e.g. MiChart, MLearning) and email group access.
- Administrative liaison for Patient Family Advisory Council meetings.
- Tuition Reimbursement - Collect required paperwork and support documents and submit PAR.
- Complete Purchase Orders for Cleaning service allocations
- Other duties as assigned