A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

At Michigan Engineering, we develop the talent and technologies that move society forward and serve our state and national interests. Through discovery and innovation, we create the foundational knowledge and practical technologies to solve not only today's most pressing challenges, but also power industries and change lives. Our programs and community are designed to promote personal well-being and achievement enabling everyone to unlock their potential and contribute with confidence.

The Department of Naval Architecture and Marine Engineering at the University of Michigan, Ann Arbor, was started in 1879 with an act of Congress authorizing a Navy officer to teach "steam engineering and iron shipbuilding."  Since this modest beginning, NAME has grown into a worldwide leader in education and research, with 25 faculty and 11 staff, serving our undergraduate and graduate students along with a network of some 3,000 living alumni.  Our department continues to develop engineers and technology to advance the state-of-the-art systems operating in the marine environment.  The department's students and faculty engage in a wide range of research, with specialists working in hydrodynamics; marine and offshore structures; dynamics, control and marine system integration; robotics and autonomy; yacht design; design, production, and management; marine renewable energy; and structural and hydro-acoustics.  The Department has access to outstanding computational resources as well as the experimental facilities of the Marine Hydrodynamics Laboratory with its large physical modeling basin which serves as a vital resource.

This position will provide administrative support for the Center for Naval Research & Education (CNRE), supporting the Center Director, faculty, postdoctoral researchers, undergraduate students, and other lab members. The position will assist with the day-to-day operations of CNRE, including event coordination, hiring support, travel and expense processing, purchasing, office operations, file management, and communications.

CNRE Administrative Responsibilities:

• Organize and maintain CNRE physical and electronic files and records.
• Plan and coordinate CNRE seminars, conferences, workshops, socials, and other Center-sponsored events.
• Assist the CNRE Director with scheduling meetings and managing calendar-related needs.
• Coordinate administrative aspects of hiring postdocs and undergraduate students in partnership with NAME HR, including scheduling, paperwork, and related tasks.
• Process travel and expense reimbursements for CNRE faculty, staff, students, and other lab members.
• Process reimbursements for the CNRE Director.
• Perform routine purchasing for office supplies, computer peripherals, and other items as directed by the CNRE Director.
• Reconcile monthly P-Card transactions and maintain appropriate supporting documentation.
• Manage CNRE office equipment and supplies.
• Create and maintain CNRE marketing and communications materials, social media accounts, and shared inbox.
• Work with the Unit Administrator on desk assignments and coordinate building-related issues with Facilities.
• Perform other administrative duties as assigned.

• Bachelor degree in Business, Accounting or a related field or one to two years of experience with an equivalent combination of education and experience.
• Experience in event planning and coordination. 
• Experience with the University of Michigan travel and expense policies and procedures. 
• High level of proficiency with Google suite (Gmail, Google Calendar, Google Docs, Google Sheets, Google Drive).

• Excellent interpersonal, verbal communication, written communication, and collaborative skills with a commitment to creating a positive work environment. 
• Demonstrated attention to detail and organizational skills, ability and desire to work independently, be part of a team, and show initiative. 
• Knowledge of UM policies and procedures or policy & procedures in a higher educational environment. 
• Demonstrated customer service skills and ability to work well with a diverse population.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.