A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Pediatric Anesthesiology Fellowship Program is seeking a highly organized and detail-oriented Graduate Medical Education (GME) Program Administrator. In this role, you will serve as a foundational pillar of our daily program operations, ensuring our medical training program runs seamlessly. This is an exceptional opportunity for a proactive professional who thrives in a structured environment and enjoys balancing independent task management with collaborative teamwork with the Program Director and other faculty. 

The Pediatric Anesthesiology Fellowship Program Administrator continually assesses and manages a wide range of administrative activities to support the operation of the Fellowship Program, consisting of eight fellows per year. 

Key responsibilities include the administrative and operational functions of the Fellowship Program to ensure efficient workflow, fellow scheduling using QGenda, compliance with accreditation standards, and effective support of fellows and faculty. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

 Program Administrator manages recruitment, onboarding, and offboarding processes, licensing, examinations, and recertification requirements, and prepares agendas and minutes for key program meetings. This role also serves as a primary point of contact for fellows, addressing routine questions and providing administrative support.

This position will also provide supervision to the Peds Anesthesiology Administrative Assistant team.

Administration/Leadership: (55%)

• Primary Contact for Fellowship Queries (Phone, Email, Mail)
• Respond to daily emails from Fellows, Program Directors and GME Office. 

• Collaborates with Program Director about accreditation requirements

• Responsible for Credentialing and Orientation Preparation
• Create onboarding schedule and events.
• Maintain ABA RTID, ACGME Web Ads, GME Track AAMC and San Francisco Match Program Information
• Manage GME Medhub for 8 Fellows (Schedules, Vacations, LOA?s, Work Hours, Personal Information, Licensure, Reports, Evaluations, Conference Attendance, etc.)
• Clinical Competency Committee / Program Evaluation Committee Coordinator
• Critically analyzes work hours, including determining reason for work hour violations and/or trends; follows up with Program Director
• Process and Track Travel and Ed Allow reimbursements
• Responsible for yearly Annual Program Evaluation (APE)
• Coordinates and oversees annual program events including; Fellowship Graduation and Dinner.
• Assist with the UMHS Internal Review and ACGME Site Visit documentation
• Proctor in-training exams
• Ensures curriculum requirements are met by training level and accreditation
• Attend and participate in program meetings and activities. 
• Participation in GME meetings and professional development activities to ensure alignment with institutional policies and best practices.
• Maintain agendas and minutes for key program meetings. 
• Licensing, examination, recertification support
• Reimbursements
• Other Duties as they arise

GME HR Function (10%)

• Ensures training program compliance with HOA Contract

• Create and implement processes and procedures.

• Coordinates and completes credentialing documents

• Oversee maintenance of policies and curriculums

• Revises and maintains training program manuals

Recruitment (15%)

• Manages applications for recruitment

• Manages Fellowship Applicant Interviews/Recruitment (Hotel, Transportation, Meals, Evaluation material, Selection Meetings, Applications, etc.)

• Coordinates Rank Meeting materials

• Organizes and arranges faculty members and current residents/fellows for interviewing candidates

• Arranges itineraries and schedules for candidates

• Executes recruitment days

• Develops and distributes post?recruitment or Match surveys

• Creates content for recruitment materials

• Manage and operate the Zoom interviews of faculty and applicants on interview days, creating the schedule and creating seamless event. 

Supervision of Peds Administrative Assistant Support Team (20%)

• Responsible for the hiring, training, onboarding/offboarding and discipline for three administrative support staff that support Anesthesiology Pediatric faculty. 
• Approve/coordinate time off, approve timesheets, delegate job responsibilities, annual evaluations, and coordinate cross-training of support staff positions.
• Oversee the daily operations and administrative duties and processes for the Anesthesiology Peds office. 

• Bachelor's degree or equivalent experience
• 3-5 years of professional/administrative experience
• At least 1 year of experience providing detailed administrative support for faculty or administrative management/leadership teams
• Prior GME experience or experience working with residents or fellows.
• Demonstrated ability to operate with considerable independence and work under general supervision
• Demonstrated strong organizational skills, attention to detail and accuracy skill set
• Proficient in Microsoft Word, Outlook/ email/calendaring, Excel, EndNote and PowerPoint
• Outstanding written, verbal communication and organizational skills
• Attention to detail and accuracy is essential
• Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
• Excellent team skills are essential
   

• Prior management/supervisory experience
• Knowledge of the University of Michigan policies and procedures. 
• Experience in Chrome River & MPathways preferred
   

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.