Job Title
OFFICE ASSISTANT, LEADERSHIP & MAJOR GIFT PROGRAMS (TEMP)
Job ID
281136
Location
Ann Arbor Campus
City
Ann Arbor
State
MI
Regular/Temporary
Temporary
Full/Part Time
Full-Time
Mode of Work
Hybrid
Job Title
OFFICE ASSISTANT (TEMP)
Appointing Department
National Major Gifts
Posting Begin Date
08/04/2026
Posting End Date
08/25/2026
Salary From
15.00
Salary To
15.00
Date Closed
 
FLSA Status
Nonexempt

 
No job description available<p style="line-height:1.38;margin-bottom:6pt;margin-top:0pt;" dir="ltr"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="-webkit-text-decoration-skip:none;font-style:normal;font-variant:normal;text-decoration-skip-ink:none;vertical-align:baseline;white-space:pre-wrap;"><strong><u>Position Summary</u></strong></span><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">:</span></span></p><p style="line-height:1.38;margin-bottom:0pt;margin-top:0pt;" dir="ltr"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">The Office Assistant provides executive administrative support for the Assistant Vice President, Leadership &amp; Major Gift Programs, ensuring timely communication and coordination with university colleagues. The position assists with scheduling, project work, database reporting, and compiling research and briefing materials as needed.</span></span></p><p>&nbsp;</p><p style="line-height:1.38;margin-bottom:0pt;margin-top:0pt;" dir="ltr"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="-webkit-text-decoration-skip:none;font-style:normal;font-variant:normal;text-decoration-skip-ink:none;vertical-align:baseline;white-space:pre-wrap;"><strong><u>Characteristic Duties and Responsibilities</u></strong></span><span style="font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;"><strong>:</strong></span></span></p><ul style="margin-bottom:0;margin-top:0;padding-inline-start:48px;"><li style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;font-style:normal;font-variant:normal;font-weight:400;list-style-type:disc;text-decoration:none;vertical-align:baseline;white-space:pre;" dir="ltr" aria-level="1"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">C</span></span><span style="background-color:#ffffff;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">oordinate the effective scheduling of meetings, exercising discretion and judgment as to priorities. Obtain, prepare, and organize background materials, agendas, and minutes for various meetings as requested; maintain appropriate follow-up.</span></span></li><li style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;font-style:normal;font-variant:normal;font-weight:400;list-style-type:disc;text-decoration:none;vertical-align:baseline;white-space:pre;" dir="ltr" aria-level="1"><span style="background-color:#ffffff;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Respond promptly to requests for information or time;&nbsp;</span></span><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">bring the AVP?s attention to matters of particular urgency and sensitivity.</span></span></li><li style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;font-style:normal;font-variant:normal;font-weight:400;list-style-type:disc;text-decoration:none;vertical-align:baseline;white-space:pre;" dir="ltr" aria-level="1"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">Coordinate/monitor travel of AVP as needed; create/manage expense reports and other tasks.</span></span></li><li style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;font-style:normal;font-variant:normal;font-weight:400;list-style-type:disc;text-decoration:none;vertical-align:baseline;white-space:pre;" dir="ltr" aria-level="1"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">As needed, run reports for the purpose of strategic business management.</span></span></li><li style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;font-style:normal;font-variant:normal;font-weight:400;list-style-type:disc;text-decoration:none;vertical-align:baseline;white-space:pre;" dir="ltr" aria-level="1"><span style="background-color:transparent;color:#000000;font-family:'Times New Roman',serif;font-size:11pt;"><span style="font-style:normal;font-variant:normal;font-weight:400;text-decoration:none;vertical-align:baseline;white-space:pre-wrap;">As needed, manage documentation of AVP?s donor interactions in Donor Alumni Relationship Tool (DART).</span><span class="Apple-tab-span" style="font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;"><strong> </strong></span></span></li></ul>
 

 

  • Excellent written and oral communication and interpersonal skills
  • Demonstrated discretion when dealing with highly sensitive information
  • Ability to effectively communicate and work with all levels of constituents, while operating in a fast-paced environment
  • Proven track record in excellent customer service
  • Considerable knowledge of Google Suite

 

Preferred Qualifications:

  • Executive support experience
 

This position is hybrid. Required to work in the office Monday-Wednesday; Thurs-Fri can be remote.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

 

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.