A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must address your specific interest in the position and outline your skills, experience, and required qualifications, as stated below, that directly relate to this position. Candidates who fail to meet this requirement will not be considered for the position. 

The Department of Slavic Languages and Literatures specializes in Eastern European Literatures and Cultures, including cinema, architecture, and the visual arts. As one of the smallest departments within the College of LSA, we offer undergraduate students of every discipline an opportunity to experience both the intellectual and personal enrichment that comes with learning Russian, Polish, Czech, Bosnian/Serbian/Croatian, and Ukrainian languages, along with the diverse cultures they represent. 

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

This position will provide highly responsible and skilled temporary administrative support to the Chair and Chief Administrator in the Department of Slavic Languages & Literatures (SLL). SLL is one of the smallest departments in the College of LSA and therefore requires someone who can handle a wide variety of tasks. The position includes exercising a high level of initiative, discretion and judgment regarding sensitive and confidential matters.  Being proactive with a friendly, high degree of customer service is a key characteristic of a successful candidate for this position. 

Key responsibilities include but are not limited to the following: 

Administrative Support to the Chair and Chief Administrator of the Department of Slavic Languages & Literatures (30%)

Initiating correspondence 

Handling and maintaining the Chair's calendar, coordinating meetings on their behalf 

Preparing materials for meetings 

Preparing and coordinating executive committee and departmental meeting agendas, taking minutes and ensuring minutes are approved and filed as appropriate. 

Work with the Chief Administrator to coordinate faculty search activities, tenure, promotion cases, and the lecturer review process. 

Advancement/Development Support (20%) 

Process gifts as received by the department. 

Coordinate, track, write, and send thank you letters from the Chair for donor gifts. 

Coordinate and send the annual solicitation letters to alumni and friends. 

Coordinate and prepare mailings for the bi-annual newsletter. 

Coordination, Planning and Support for Departmental Events, Conferences, Lectures, etc. (20%) 

Making meeting room reservations 

Making logistic/travel arrangements 

Ordering catering 

Processing honoraria 

Setting up room arrangements and catering as needed 

Coordinating publicity with marketing staff 

Working with faculty, grad students and fellow staff overseeing the event to ensure all needs are met and ensuring timely communication and arrangements 

Disseminating publicity via email and other modes of communication 

General Administrative Responsibilities (30%) 

Ordering office supplies 

Assisting departmental personnel with printer and copier difficulties 

Reconciling Pcard 

Sorting and distributing mail 

Maintaining the floor kitchens 

Acting as point person for facility needs and requests to Facilities 

Ensuring departmental offices are vacated as required and ready for new occupants 

Handling inquiries from faculty, staff and students 

Acting as a general receptionist to the department providing a welcoming environment. 

Making general updates to Slavic's website.  

Hiring and managing work-study student employee(s) 

Coordinating the printing of the annual FASL volume for Michigan Slavic Publications (MSP) with the faculty editor and authors 

Processing/filling on-line and standing MSP book orders 

Monitoring and maintaining MSP inventory 

Experience working in an administrative setting. 

Extensive experience with the Google suite of products including Gmail for business, Google Drive, spreadsheets, etc. 

The successful candidate requires an extremely high level of organizational skills and confidentially, ability to work independently as well as part of a team and can meet multiple deadlines simultaneously. 

Outstanding interpersonal (written and verbal) communication skills, as well as engaging effectively within a team environment, fostering a culture based on respect and collaboration.  

This position requires the ability to move materials up to 20 pounds to a height of 3-4 feet and set them on tables, carts, or other surfaces. 

A bachelor's degree or equivalent combination of education and experience. 

A minimum of two years of experience providing support to an upper-level manager/executive is required. 

Two+ years of administrative support experience in an academic setting is highly preferred.  

Knowledge and ability to use MailChimp. 

Some experience using AEM web content. 

Knowledge of University and LSA policies and procedures especially in putting together tenure and promotion cases and coordinating the faculty hire/search process. 

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The salary range for this position is $20-$29 per hour. 

This is a temporary position that may last up to one year, with the possibility of a 6-month extension. 

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world. 

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision. 

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.