A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Your resume and/or cover letter must demonstrate how you meet all the required qualifications.

The University of Michigan Medical School's mission is to transform health through bold and innovative education, discovery, and service. Our community of faculty, staff, and learners throughout 20 clinical and nine basic science departments is committed to this single mission.

Medical School Facilities is seeking an Events Coordinator who will work with a variety of departments and units across Michigan Medicine in support of their event coordination needs. Medical School Facilities manages three primary event venues located within the Taubman Biomedical Sciences Research Building, the Towsley Center for Continuing Medical Education, and the North Campus Research Complex. 

The Events Coordinator is expected to provide excellent customer service by responding to emails and online requests in a timely fashion, providing information and resources to support the event, working with external vendors as applicable, and acting as a single point of contact during the event to ensure a quality outcome.

Assists customers in making arrangements for special events held within the Medical School space per event guidelines and ensures protocols are followed. 

Serves as an on-site resource and a single point of contact for customers during events.

Maintain/update events calendar in coordination with special events team members.

Prepares project plans and maintains records, advises departments, and ensures regulatory compliance related to special events. 

Administers special projects or activities related to event coordination on an as-needed basis within the Medical School space. 

Assists team members in the planning and execution of logistics for events and acts as back-up as needed. Provides periodic review and updates of guidelines as necessary.

Discover and utilize the best process strategies.

Assist with special projects as needed.

Monitor/ assign event requests and manage the notes log via internal ticketing software.

Monitor and approve scheduling requests in the event/meeting space

Reserve space in our booking software system

Position is for on-site work.  Remote work is not offered in this position

Minimum 2 years of event management, event setup/vendor collaboration required

Ability to arrive at 7 am for event work

Flexible work schedule, with standard business hours required daily, Monday - Friday

Ability to work nights and weekends as needed

Proven experience with Microsoft Office, with a specific focus on Outlook and Excel, PDF creation, and Adobe Illustrator

Knowledge of the Medical school facilities, operations, and campus

Proven ability to problem-solve and make independent decisions

User of hybrid meeting technology, i.e., Microsoft Teams, Zoom, etc.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Position is for on-site work.  Remote work is not offered in this position

This position supports operations in all buildings the medical school occupies across nearly four million square feet. There is an expectation that some on-site presence is required.

This position may be underfilled at a lower classification depending on the candidate's qualifications. 

We offer a benefits package that includes comprehensive training and career development opportunities, generous retirement savings plans, ample paid time off, and a wealth of family care support: https://careers.umich.edu/benefits 

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.

The University of Michigan is an equal opportunity/affirmative action employer.