Position overview
The Part-Time Administrative Assistant provides comprehensive support to the office's administrative functions and Human Resources activities, ensuring efficient operations and a positive work environment. This is a hands-on role responsible for coordinating IT needs, managing office resources, supporting staff onboarding and offboarding, maintaining records, and facilitating compliance processes. To learn more about CHRT, visit our website www.CHRT.org
Key responsibilities
Office Administration
- Serve as the primary liaison for staff IT needs, coordinating service requests and troubleshooting with Health Information Technology & Services (HITS).
- Oversee and manage office equipment inventory, including tracking devices, facilitating upgrades, distributing equipment, and supporting staff with basic computing setup and troubleshooting.
- Initiate and maintain vendor relationships for office supplies, facilities maintenance, and services; ensure prompt supply replenishment and facility upkeep.
- Routinely organize, update, and securely maintain administrative files, ensuring all office policies and procedures are documented, up to date, and aligned with organizational and university standards.
Human Resources Support
- Coordinate onboarding and offboarding processes for permanent staff, temporary hires, interns, and contractors, under guidance from management; includes orientation, documentation, and technical set-up..
- Prepare, submit, and track Personnel Action Requests (PARs) via the M-Pathways system, ensuring prompt processing and accurate records.
- Maintain and organize personnel records, ensuring confidentiality and compliance with institutional policies; support the documentation for performance reviews, training, and other HR processes.
- Other duties as assigned.