Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

University of Michigan Health Supply Chain Services is seeking a highly organized and proactive Senior Administrative Assistant to support our corporate team based in Ann Arbor. In this role, you will serve as a critical operational partner to multiple supply chain teams, ensuring seamless day-to-day administrative functions that directly support Michigan Medicine's mission of advancing health to serve Michigan and the world.

You will join a collaborative, mission-driven team that values intellectual curiosity, integrity, and a passion for excellence. This position offers the opportunity to develop broad organizational expertise across HR coordination, financial processing, vendor management, space management, and executive support within one of the nation's leading academic health systems.

Administrative & Calendar Management

• Manage complex calendars, schedule meetings, and coordinate appointments for multiple supply chain teams at the Ann Arbor location.
• Serve as backup to the Executive Assistant in Supply Chain, providing seamless coverage for executive-level support functions.
• Coordinate incoming and outgoing mail distribution for the department.

Financial & Budget Support

• Process expense reports using university-approved systems, track departmental budgets, and reconcile invoices to ensure accurate financial record-keeping.
• Maintain accurate and up-to-date records of supply chain transactions, including purchase orders, invoices, and delivery schedules.

Vendor Management & Compliance

• Support vendor compliance through monitoring and management of credentialing, scheduling vendor visits, and coordinating administrative action to address vendor non-compliance.

Human Resources & Onboarding Support

• Support managers with new hire coordination, including onboarding logistics and orientation scheduling.
• Maintain HR files, org charts, staff rosters, and personnel records in compliance with university policies.
• Assist with timekeeping entry, resolve timekeeping questions, and ensure payroll accuracy.

Facilities, Equipment & Operations

• Coordinate office supply orders, IT equipment procurement (laptops, monitors), and vendor communications.
• Manage space surveys and space management activities for the department.
• Submit and track maintenance and facilities requests.
• Administer departmental parking passes, including calendar management for shared-use passes.
• Process requests for new or expired UM ID badges and key access.

Communications & Collaboration

• Create and maintain email distribution groups, managing additions and removals as part of ongoing group management.
• Maintain accurate records of supply chain administrative processes, functions, and digital assets.

• Collaborate with administrative assistants and departments across the organization to support interdepartmental initiatives and projects.

   

Travel Coordination

• Coordinate travel logistics for supply chain personnel, including booking flights, accommodations, and ground transportation.
  
   

• Associate's degree in healthcare administration, business administration, or a related field, or an equivalent combination of education and experience.
• Minimum of 4 years of progressively responsible administrative experience, preferably in a healthcare, academic, or large organizational setting.
• Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under competing demands.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint) and comfort learning new technology platforms.
• Strong written and verbal communication skills, with the ability to interact professionally with both internal and external stakeholders.
• Strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues.
• Demonstrated ability to exercise independent judgment, maintain discretion with confidential information, and operate with minimal supervision.
• Proven ability to build effective working relationships across all levels of an organization.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced healthcare environment.

• Knowledge of University of Michigan policies, procedures, and administrative systems (e.g., Wolverine Access, M-Pathways, Emburse, Concur).
• Experience in a healthcare or academic medical center environment.
• Familiarity with vendor credentialing and compliance processes in a healthcare setting.
• Familiarity with HR onboarding processes, timekeeping systems, and budget tracking.
• Experience with space management, facilities coordination, or office operations.
• Demonstrated experience supporting multiple leaders or teams simultaneously.
• Experience working effectively with individuals from diverse identities, backgrounds, and perspectives.
• Experience with process improvement or creating administrative standard operating procedures.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.