A cover letter expressing your specific interest in this position is required to be considered for the role. This letter should be attached as the first page of your resume. We encourage you to clearly highlight your skills, qualifications, and experiences that directly align with the responsibilities and required qualifications of this position, as outlined in the job posting.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

The University of Michigan's Department of Economics is a large, world-class academic unit within the College of Literature, Science, and the Arts. Units within the department include the Michigan Institute for Teaching and Research in Economics (MITRE) and the Research Seminar in Quantitative Economics (RSQE). More information can be found on our website - https://lsa.umich.edu/econ.

The Economics Administrative Assistant works collaboratively with faculty, staff, students, and key partners and stakeholders to advance the departmental mission.  In addition, this position provides integral administrative support to essential departmental operations. Strong organizational and critical thinking skills, as well as attention to detail, are vital to success in this position.
 

Academic Affairs: 

• Assisting with administrative support with faculty affairs lifecycle processes.  This includes supporting such tasks as reappointments, promotions/tenure, reviews, leaves, retirements, and separations), ensuring accurate tracking and timely completion of required steps.
• Support the coordination of dossier logistics: request letters (internal/external as applicable), track receipt/status, send reminders, compile materials, create table of contents, and prepare final submission packets for internal review and/or LSA workflows.

• Oversee visiting scholar processes, including request intake, documentation collection, submission tracking, and onboarding support (arrival timelines, space/access coordination, and required departmental introductions as appropriate).

   

Alumni/Donor Relations and Stewardship: 

• Produce donor stewardship letters and acknowledgement for department gifts on a regular basis.
• Create tailored donor stewardship letters for special gifts, fundraising events/activities, and tribute/memorial gifts. This includes development of internal communications by drafting content, proposing revisions and assisting with sensitive correspondence as needed.
• Assist in determining marketing and promotional needs; place orders and track inventory.
• Provide administrative support for MITRE, including assisting the MITRE Director with preparing and disseminating communications and reports, as well as website updates.
• Coordinate annual meetings and communications for the Economics Leadership Council (ELC).

Department Administration and Support: 

• Office reception: greeting and answering inquiries and providing information to students, faculty, and staff as directed. Currently serves as backup reception in NQ, but will move to administrative suite reception after building renovations.
• Create and maintain departmental information files and systems, ensuring integrity and confidentiality of files and information.
• Assist with data collection and organization for department reports and reviews.
• Maintain the departmental web pages, faculty pages, and the Portal (intranet) in AEM, ensuring that content is current and accessible.
• Update departmental and programmatic email groups as assigned.
• Assists Meeting/Event Coordinator with events, both in planning and on-site support, including the RSQE Economic Outlook Conference and Department Commencement.
• Serves as backup departmental contact for facilities issues, reporting and tracking status with LSA Facilities contacts. 
• Provide additional administrative support as needed.
   

• At least 2 years of administrative experience or an equivalent combination of education and experience.
• Effective professional communication skills.
• Proficiency in standard office technology with a demonstrated ability to learn new information systems with training and support.
• Ability to handle confidential and sensitive materials appropriately.
• Initiative to gather needed information and resources to complete assignments thoroughly and on time.
• Strong time management and organizational skills, including the ability to prioritize among multiple tasks and meet deadlines.
• Demonstrated adaptability and interest in supporting a wide range of department processes, including suggesting and implementing improvements to programs and procedures.
   

• Previous experience in a higher education office environment
• Previous experience maintaining and updating website content
• Experience with donor and/or alumni engagement
   

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Standard working hours for this position will be Monday-Friday. The role is eligible for hybrid modality, with 4 days per week in office and 1 remote.

The annual full-time salary range for this position is $41,500 to $51,700.  A higher salary may be possible for well-qualified applicants.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
 

To learn more about LSAs Mission, Vision and Values, please visit https://lsa.umich.edu/strategicvision.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.