Seeking a highly effective Senior Administrative Assistant to provide administrative support to the Associate Chief Operating/Nursing Officer, Oakland County, and other members of the Troy Campus leadership team. In this role the Administrative Assistant Sr. will manage a wide range of administrative functions to ensure the leader's time is effectively allocated and that they have the information and materials needed to advance key organizational priorities. 

The ideal candidate will excel in coordinating complex meetings and calendar management while consistently demonstrating accuracy, efficiency and a strong commitment to customer service. This position will also support the development of communications and presentations on behalf of leadership, provide foundational project management support, collect, organize and synthesize basic data, and assist with the recruitment and onboarding of leaders and team members. The Senior Administrative Assistant must handle confidential and sensitive matters with discretion and sound judgment.

• Provide comprehensive administrative support including complex calendar management; drafting, editing and proofreading documents; managing priorities; preparing meeting agendas, materials, and minutes.
• Coordinate and schedule virtual and in person meetings with multiple participants with challenging availability, ensuring timely communication and providing full logistical support including agendas, Audiovisual needs presentation materials and meeting documents.
• Organize and manager meetings with external stakeholders and community partners, serving as a professional representative of Troy campus leadership.

• Coordinate recruitment logistics of site leaders and support onboarding of leaders and staff joining the Troy campus.

• Deliver essential background information to leaders prior to meetings, ensuring they are fully briefed on objectives, context and participant roles.
• Monitor and manage the flow of issues, initiatives and projects that require immediate attention or strategic preparation related to key priorities. 
• Assist in preparing presentation materials by gathering information from multiple sources, following required templates and ensuring timely submission to committee or governing body. Support the development of internal communications by drafting content, proposing revisions and assisting with sensitive correspondence as needed.
• Perform data entry and maintain data and issue tracking system for specific initiatives or projects.  

• Process reimbursements and prepare expense reports for leadership P-card or out-of-pocket expenses.

• Coordinate travel arrangements including preparing itineraries, agenda packets, and other related travel documentation.

• Exercise sound judgement and independence in daily responsibilities, interpreting, communicating, and applying organizational policies and Standard Practice Guidelines (SPG) 
• Other duties as assigned

• A flexible, customer focused and solutions-oriented mindset with a strong commitment to collaborative work.
• Excellent interpersonal skills with ability to engage effectively with a diverse range of individuals both within and outside the University, and across all organizational levels
• Demonstrated experience partnering with multiple stakeholders at varying levels of responsibility. 
• Proven ability to work independently, learn quickly, deliver high quality results and meet deadlines in a fast-paced quickly evolving environment.
• Strong attention to detail and excellent organizational, interpersonal, verbal, and written communication skills.
• Demonstrated capability to manage multiple assignments and projects while balancing competing priorities and deadlines.
• A strong work ethic paired with a positive and professional demeanor. Effective planning skills and the ability to prioritize tasks and solve problems efficiently and proactively.

• Bachelor's degree or an equivalent combination of skills, experience, and education.
• 5 or more years of relevant 'high level' administrative experience.
• Successful work history demonstrating effective process management and management of multiple complex tasks.
• Excellent computer skills with a strong working knowledge of Microsoft Office Suite, Google collaboration tools, Adobe Acrobat.
• Working knowledge of Zoom and/or other video conferencing tools.

PLEASE NOTE: This position is located at Michigan Medicine's 'Troy Campus' in Troy, MI. Interested candidates must be able to work in Troy, MI. 

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.