A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations. Your submission will be used to assess written communication skills as well.

For questions about this role, email talent.acquisition@umich.edu.

The Engaged Learning Financial Administrator will provide financial, administrative, and research administration support to all Vice Provost Engaged Learning (VPEL) units. As a liaison between VPEL and other University of Michigan (UM) units, you will coordinate finance, information technology (IT), and administrative services; develop policies and procedures to be implemented and distributed within the VPEL units; interpret university policies, and streamline VPEL unit procedures. You will report directly to the Senior Business Administrator Manager. To learn more about us, see link here

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Financial - 70%

• Prepare annual and quarterly budgets and projections for VPEL units that do not have a financial specialist on staff, submitting them to the Office of Budget and Planning
• Prepare and implement monthly financial reconciliation process for VPEL units; reconcile assigned accounts monthly, including general, designated, gift, and sponsored fund types, ensuring compliance with Provost's Office, University of Michigan, and sponsor guidelines, investigating and resolving issues.
• Prepare monthly reconciliation reports for discrepancies and budget variances, ensuring accuracy and prompt distribution to VPEL units; monitor financial activity on gift funds, contracts, grants, and general funds for appropriate stewardship.
• Coordinate service unit billing (SUB) including processing monthly billing, maintenance of a tracking system, and completion of rate renewal requests for recharges.
• Evaluate internal controls for some VPEL units to ensure financial processes and internal-controls implementation aligns and is in compliance with Provost's Office, University of Michigan, and sponsor guidelines.
• Analyze financial trends and data using Business Objects to create concise summaries and reports.
• Serve as a financial point person for administrative teams, assisting with expense classification, fund transfers, and resolving financial issues.
• Modify and streamline Sponsored Student Organization procedures

Research Administration 20%

• Pre-award: Prepare budgets for proposal submissions, assist VPEL unit directors with grant applications and unfunded agreements, and ensure agency and university guidelines and timelines are met.
• Post-Award: Manage financial reporting, subcontracts, track cost-share obligations, account review, Uniform Guidelines reports, spend-down plans, and financial status reports.

Unit Liaison - 10%

• Process financial transactions such as accounts receivables, journal entries, and non-PO vouchers. Partner with U-M Shared Services and utilize existing financial transaction services to improve unit transaction efficiencies.

For a full job description, see link here.

• Bachelor's degree in business, accounting, finance, or an equivalent combination of education and work experience.
• 4+ years of accounting and/or financial management experience, including financial reporting, analysis, budget preparation, and forecasting.
• Pre- and post-award research administration experience, including managing multiple sponsored projects and ensuring compliance with applicable regulations (e.g., Uniform Guidance), expenditures, and effort reporting requirements.
• Advanced data management skills, including demonstrated experience creating and maintaining complex spreadsheets.
• Experience with financial systems and proficiency in Microsoft Office Suite, Zoom and Dropbox.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

This role is hybrid with on-site expectations in Ann Arbor, MI. Please note that on-site presence will also be required for selected meetings.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.