A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Physical Medicine and Rehabilitation is seeking a Research Administrator Senior to join our team. The successful candidate will play a critical role on our research admin team, using administrative independence and judgement in providing pre and post-award accounting and administrative/financial oversight for complex grants and contracts.

Post-Award Contract and Grant Administration (50%): Provide comprehensive management of sponsored funds. Post-Award activities include, but are not limited to: 

• Meet regularly with faculty to review award contracts, provide financial management and projections, and offer analysis and advice/guidance on best practices for post-award management. 
• Independently reconcile sponsored research projects using M-Reports, M-Pathways, Human Resources Management System (HRMS), eReconciliation, Business Objects, and other reporting tools to ensure the appropriate use of funds. 
• Monitor personnel project effort following university and sponsor policies. 
• Interpret and ensure ethical adherence to university, federal, and other sponsor policies. 
• Prepare monthly reports with revenues, encumbrances, and projected balances. 
• Set up new awards, including sub-project/grant requests, subcontracts, consulting agreements, hardship requests, and cost-share. 
• Compile financial information to process transactions such as budget allocations, appointment change requests (PAR), journal entries, and Award Change Requests (ACRs). 
• Assist faculty with progress reports (RPPRs). 
• Perform required project closeout actions, including reviewing and resolving UG and FSR reports. 

Pre-Award Contract and Grant Administration (50%): Provide comprehensive management of preparation/submission of grant proposals. Pre-Award activities include, but are not limited to: 

• Manage the grant submission process for federal and non-federal sponsors. This includes but is not limited to creating a budget, collecting/reviewing/editing/formatting required documents, and managing the submission timeline for a full ORSP review.  
• Interpret program announcements and other sponsor documents to ensure compliance with sponsor guidelines. 
• Initiate and support the internal routing process through eResearch to route the Proposal Approval Form (PAF) for institutional review while adhering to department policy for deadline compliance. 
• Review proposals for compliance with sponsor, university, and department policies. 
• Prepare and submit documents for Just-in-Time (JIT) requests. 

• Bachelor's Degree and 5+ years of progressive grant and contract experience or equivalent combination of education and experience. 
• Understanding of pre- and post-award research administration and policies. 
• Experience with NIH salary and other NIH-specific spending guidelines, Uniform Guidance, effort reduction, and budget restrictions. 
• Exceptional organizational, written, and verbal communication skills. 
• Ability to work independently or collaboratively as part of a team. 
• Ability to work under pressure, set priorities, and handle multiple assignments and deadlines. 
• Experience using typical business software such as Microsoft Office and Adobe, and advanced skills using Excel. 
• Successful candidates will also have the following character traits: 
• Strong integrity, proactive, and high attention to detail 
• Able to manage competing priorities and deadlines 
• Strong sense of ownership and accountability for workload 
• Flexible and resilient in the face of change 
• Exercise excellent independent judgment 
• Appropriately discern when to ask questions or ask for help 
• Appropriately handle confidential and sensitive information 
• Foster team cohesiveness and positive morale

      Successful candidates will also possess the following skills: 

• High degree of analytical, critical thinking, and problem-solving skills 
• Excellent customer service skills and exceptional communication skills 
• Strong follow-through and follow-up skills 

Hybrid: Burlington Building -Ann Arbor, Michigan / Remote

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.