To be considered for this position, a cover letter is required and should be attached as the first page with your resume.

1) Please provide an example of how you manage multiple tasks or deadlines.

2) Please provide your relevant administrative experience and key skills applicable to the role.

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Under general supervision, provides comprehensive administrative support to the Northville Health Center and Infusion Oversight locations, supporting all services, staff, and suites. Responsibilities include:

• Providing general administrative support across multiple services, staff, and suites
• Collecting, compiling, and analyzing moderately complex data related to payroll, financials, and procurement, including reconciliation
• Processing biweekly and monthly payroll, including review and reconciliation for accuracy
• Updating and maintaining paid time off balance sheets
• Processing travel, hosting, mileage, and expense reports for all staff
• Maintaining, auditing, and managing HR Blue folders and confidential records
• Managing, analyzing, and prioritizing complex calendar activities
• Preparing meetings, including agendas, materials, and meeting minutes
• Establishing and maintaining email distribution lists
• Maintaining confidential documents through filing, copying, scanning, and mailing as needed
• Overseeing basic maintenance, service, and contracts for office or medical equipment
• Ordering office supplies, medical equipment, and special items as needed
• Preparing Statements of Activity (SOA) and reconciling expenses
• Creating, processing, and reconciling purchase orders (POs)
• Assisting faculty and staff with administrative and operational needs
• Coordinating on-site and off-site meetings, events, trainings, and conference calls, including agenda setting, room reservations, and catering

Two to four years of administrative experience is necessary

Individual must exhibit a professional and positive image when interacting with patients, faculty and staff. They must also adhere to a high standard of personal and professional conduct; possess excellent customer service, interpersonal, and communication skills; and demonstrated ability to interact with a diverse population.

Candidates must be able to work effectively with a multidisciplinary team, handling multiple responsibilities in a fast-paced environment. In addition, candidate must demonstrate problem solving skills, proficient computer and keyboarding skills, and excellent attendance.

Experience within an ambulatory setting
Knowledge of University policies and procedures

Monday- Friday with potential need for occasional evening and/or Saturday coverage

Role is split with effort supporting Northville Health Center and Infusion Oversight.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.