A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your knowledge, skills, and experiences that are relevant to this position.

The University of Michigan Library in Ann Arbor is one of the world's largest academic research libraries, serving a vibrant campus community across 19 schools and colleges. We advance the university's mission through collections, expertise, and innovative services that support research, learning, and teaching.

We are seeking a collaborative and detail-oriented Administrative Assistant to support up to three Associate University Librarians (AULs) and their leadership teams. As part of the library's team of administrative professionals, you will perform a variety of complex administrative tasks, including calendaring, coordinating meetings and events, arranging travel, managing procurement and expenses, and assisting with projects and communications. This position requires strong customer service and organizational skills, independent judgment, and a commitment to clear and inclusive communication.

You will report to the Senior Executive Assistant to the Dean and Administrative Support Manager, with a dotted-line reporting relationship to the AULs supported. The full job description is available here.

• Manage complex calendars and schedule meetings for up to three AULs, coordinating with internal and external partners.
• Arrange travel logistics, prepare and reconcile expense reports, and manage related documentation.
• Coordinate meetings, events, and hybrid gatherings; providing onsite and virtual support as needed for your divisions and for library-wide groups and stakeholders.
• Assist with recruitment coordination, including candidate communication, scheduling, and logistics.
• Prepare correspondence, reports, and other documents with thorough attention to detail and accuracy, supporting recordkeeping, procurement, and general office operations.
• Contribute to the administrative support team's shared efforts and participate in professional development.

• A high school diploma or equivalent, and at least two years of administrative experience managing complex calendars for leaders or managers within an office setting.
• Experience in arranging travel and related logistics efficiently and accurately.
• Proficiency in procurement processes and reconciling expenses.
• Skills in calendaring platforms, word processing, and spreadsheet software.
• Strong organizational skills and a solid understanding of basic project management principles, with thorough attention to detail and the ability to follow through with tasks to successful completion.
• The ability to communicate clearly, inclusively, and in a timely manner, demonstrating strong customer service skills.
• Experience exercising independent judgment by applying reasoning and proactively resolving challenges.
• Demonstrated skills in collaborating effectively as part of a team-based administrative support environment.

• 40 hours/week; typically Monday - Friday, 8:00 a.m. - 5:00 p.m.
• We expect that you will be campus-based with a hybrid schedule, working onsite at least three days per week, adjusting as needed to meet onsite obligations.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The University of Michigan offers a comprehensive benefits package, including health, dental, vision, and life insurance, generous time off, professional development opportunities, and more. TIAA and Fidelity Investments retirement benefits are available. For questions about this posting or to request accommodations, please contact libraryjobs@umich.edu

Physical Requirements/Work Environment
This role sits for an extended period of time, occasionally moves through the building to attend meetings and events, and ascends/descends short flights of stairs to different floors of the building.

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled at any time after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.