A cover letter and resume are required; the cover letter should be Page 1 of your application package.  The letter should:

• Specifically outline the reasons for your interest in the position
• Outline your specific skills and experience that directly relate to this position

The Department of Afroamerican and African Studies (DAAS) is seeking an enthusiastic, personable, task-oriented Administrative/Project Coordinator to join our team.  We seek a dynamic individual with excellent computer applications ability/knowledge and a desire to grow.  Applicants with adaptability, creativity, critical thinking skills, and experience with process improvement are strongly encouraged to apply.  As the Administrative/Project Coordinator for DAAS, you will use a variety of project management and communication skills. You will work as a liaison between faculty, students, and administration while maintaining workflow processes and managing activities.  DAAS seeks an individual who will deliver exceptional customer service to faculty, collegiate fellows, staff, students, alumni, and visitors.  The position is often the first point of contact with the department for prospective and current faculty, collegiate scholars, students, as well as parents, staff from across campus, and beyond. This position reports directly to the Chief Administrator and receives additional guidance in specific areas from other program directors. This is a Main Office, reception position with responsibilities as outlined below.

This is a nonexempt position with a Monday-Friday, 8am-5pm work schedule, occasional evening work does occur.  This position has a high level of contact with faculty and students, providing faculty instructional and student related support.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

As the Administrative Coordinator/Project Coordinator for DAAS, key responsibilities include but are not limited to the following:


20% / Office Operations and Communication
Management of common areas. Purchase office and event supplies. Prepare and distribute info packets, Collaborate on DAAS bulletins and newsletters. Sort, distribute, and forward campus and U.S. mail. Assist with providing internal controls and resource stewardship. When directed, provide office and event purchasing support: office equipment, electronic equipment, books and other instructional supplies purchased with unit funds.


20% / Liaise and collaborate on DAAS website and newsletter
Attend training for website maintenance.  Provide routine maintenance in terms of revising text, writing text, and creating new pages. Troubleshoot faculty requests, working with Staff and UM tech support to resolve miscellaneous issues.
Collaborate on the unit newsletter, solicit articles, provide layout input and work with the Communication Coordinator on design, write articles and coordinate interviews. Maintain an email distribution list and promulgate the newsletter when it is completed.


15% / Support Graduate Certificate Program (GCP) and various components of DAAS' Community Engaged Learning (CEL) Pedagogy
As GCP coordinator, serve as liaison between DAAS and Rackham Graduate School. Under general supervision of GCP and/or CEL leadership, perform a variety of complex duties to prepare, process, maintain, and provide information regarding student academic records and/or reports. As needed by leadership, implement/execute special projects or activities in support of the GCP and CEL programs.  Because of the nature of these programs, be prepared to proactively conduct analysis, prepare reports, prepare project plans and maintain records, make recommendations to GCP/CEL leadership, and ensure regulatory and/or UM compliance for special projects or ongoing programs. In collaboration with stakeholders and other staff members, apply an overall understanding of procedures and systems related to the record function to identify potential problems, initiate complex queries and brief stakeholders on possible corrective courses of action


15% / Collaborate with Gallery Director to ensure all DAAS and Gallery DAAS protocols and procedures are followed
Serve on the Gallery Committee
Track incoming revenue and monitor/track Gallery finances
Prepare monthly reports and submit to the Gallery Director
Maintain Gallery Space
 

• Applicant must possess an Associate Degree (or equivalent education/experience) or higher in appropriate discipline with at least two to four years of experience as a project coordinator in an academic setting.
• Applicant must be proactive and possess excellent written, verbal and interpersonal communication skills with the ability to work effectively and collaboratively with a diverse group of faculty and students in an academic environment.
• Excellent computer skills: skilled in Google and MS Office suites and some web experience.
• Applicant must possess strong organizational skills with the ability to work independently and as part of a team. Applicant must possess the ability to display sound judgment while operating in a fast-paced environment.
• Applicant must have some knowledge of Gallery exhibition(s) and curating.

• Bachelor's Degree or higher is preferred
• Experience in event and project organization and execution
• Experience in composing advertisements, web pages, newsletters, and/or other publicity

Occasional evening work is required.

This is an in-person Main Office, reception position with responsibilities as outlined above. The position would be eligible for transition to hybrid status upon successful attainment/demonstration of the competencies noted above.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The salary range for this position is $46,200 to $57,800, please note a higher salary may be offered based on equity and the selected candidate's experience. Starting salary may vary depending on qualifications and experience of the selected candidate. 

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

Direct reports
The Administrative Coordinator / Project Coordinator assists with the hire and supervision of 3 to 6 part-time, student Entrance Monitors to facilitate visitor access to exhibitions.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.